> ## Documentation Index
> Fetch the complete documentation index at: https://docs.unitefoundation.in/llms.txt
> Use this file to discover all available pages before exploring further.

# Sync Rental Income to Your Accounting Software Automatically

> Automatically push rent payments, late fees, and maintenance expenses from PropManager into your accounting software — no manual data entry required.

The accounting integration eliminates the need to manually export reports and re-enter transaction data in your accounting software. Every time a tenant pays rent, pays a late fee, or you log a maintenance expense in PropManager, that transaction is automatically pushed to your connected accounting platform — categorized, mapped to the right account, and ready for reconciliation. PropManager supports leading accounting platforms including QuickBooks Online and Xero, keeping your books accurate in real time and saving hours of month-end cleanup.

## Supported Platforms

<CardGroup cols={2}>
  <Card title="QuickBooks Online" icon="receipt">
    Map properties to income and expense accounts in your QuickBooks chart of accounts, then let PropManager handle the rest automatically.
  </Card>

  <Card title="Xero" icon="file-invoice-dollar">
    Use Xero tracking categories to organize transactions by property, making it easy to run per-property profit and loss reports.
  </Card>
</CardGroup>

## Connect QuickBooks Online

<Steps>
  <Step title="Open Accounting Settings">
    In your PropManager dashboard, go to **Settings > Integrations > Accounting**.
  </Step>

  <Step title="Click Connect QuickBooks">
    Find the QuickBooks Online card and click **Connect QuickBooks**. You'll be redirected to Intuit's authorization page.
  </Step>

  <Step title="Sign In to QuickBooks Online">
    Enter your Intuit account credentials. Make sure you sign in to the QuickBooks Online company file you want to sync with PropManager.
  </Step>

  <Step title="Authorize PropManager">
    Review the requested permissions, then click **Connect** to grant PropManager access to create and manage transactions in your QuickBooks account.
  </Step>

  <Step title="Map Properties to QuickBooks Accounts">
    After authorization, PropManager will prompt you to map each of your properties to the relevant QuickBooks accounts — select an **Income Account** (e.g., Rental Income) and an **Expense Account** (e.g., Repairs & Maintenance) for each property. You can update these mappings at any time.
  </Step>

  <Step title="Enable Auto-Sync">
    Toggle **Auto-Sync** to on. PropManager will immediately begin syncing new transactions to QuickBooks. Click **Sync Now** to push any existing historical transactions from the last 90 days.
  </Step>
</Steps>

## Connect Xero

<Steps>
  <Step title="Open Accounting Settings">
    In your PropManager dashboard, go to **Settings > Integrations > Accounting**.
  </Step>

  <Step title="Click Connect Xero">
    Find the Xero card and click **Connect Xero**. You'll be redirected to Xero's authorization page.
  </Step>

  <Step title="Sign In to Xero and Authorize">
    Log in to your Xero account, select the Xero organization you want to connect, and click **Allow access** to authorize PropManager.
  </Step>

  <Step title="Map Properties to Xero Tracking Categories">
    Once connected, map each property to a Xero tracking category. Tracking categories let you filter transactions by property in Xero's reporting tools, making per-property profit and loss analysis straightforward.
  </Step>

  <Step title="Enable Auto-Sync">
    Toggle **Auto-Sync** to on to begin syncing transactions automatically. Use **Sync Now** to import recent historical data.
  </Step>
</Steps>

## What Syncs Automatically

Once auto-sync is enabled, the following transaction types flow from PropManager into your accounting software without any manual action:

<Accordion title="Rent Payments">
  Each successful rent payment is recorded as an income transaction, mapped to the income account (QuickBooks) or tracking category (Xero) you configured for that property. Partial payments are recorded with a note indicating the outstanding balance.
</Accordion>

<Accordion title="Late Fees">
  Late fees collected from tenants are synced as separate income transactions so you can track fee revenue independently from base rent in your reports.
</Accordion>

<Accordion title="Maintenance Expenses">
  When you log a maintenance job and record its cost in PropManager, that expense is pushed to your accounting software as an expense transaction under the property's designated expense account. Costs you track externally and don't log in PropManager will not sync.
</Accordion>

<Accordion title="Security Deposits">
  Security deposits are synced as liability transactions — not income — in accordance with standard accounting practice. They appear in a dedicated liability account so they're correctly excluded from your taxable rental income.
</Accordion>

## Sync Frequency

| Transaction Type              | Sync Timing                                        |
| ----------------------------- | -------------------------------------------------- |
| Rent payments                 | Real-time (within seconds of payment confirmation) |
| Late fees                     | Real-time                                          |
| Maintenance expenses          | Real-time (when cost is logged in PropManager)     |
| Security deposits             | Real-time                                          |
| Financial reports & summaries | Daily (overnight)                                  |

<Tip>
  To see every transaction PropManager has pushed to your accounting software — including any that failed — go to **Settings > Integrations > Accounting > Sync History**. Each entry shows the transaction type, amount, destination account, sync status, and a timestamp. If a sync fails, you'll find a retry button and an error description there.
</Tip>

<Warning>
  Do not edit synced transactions directly in QuickBooks or Xero. PropManager treats itself as the source of truth — if a future sync runs and finds a discrepancy, it will overwrite your manual changes. Always make corrections inside PropManager, then let the change sync automatically to your accounting software.
</Warning>

For a full walkthrough of PropManager's reporting tools, see the [Financial Reporting guide](/guides/financial-reporting).