How It Works
Open a property listing or existing vacancy
Navigate to Properties in your dashboard and select the listing or vacancy you want to fill. From the property detail page, click Screen Applicant to begin.
Send a screening invitation
Enter the applicant’s email address and click Send Invitation. PropManager emails the applicant a secure link to start their screening application — no account required on their end.
Applicant completes the screening form
The applicant fills out their personal information, provides consent for the background and credit checks, and submits the form. Consent is collected digitally and stored automatically for your records.
PropManager runs the checks
Once the applicant submits, PropManager automatically runs a full background check, pulls a credit report, and verifies rental history. Most reports are ready within minutes.
Review the screening report
Head to the Screening tab in your dashboard to view the completed report. All results appear in a single, organized view — no logging into third-party portals.
What’s Included in a Screening Report
Every PropManager screening report covers the following areas:Credit Score & Payment History
A full credit report including FICO score, open accounts, outstanding balances, and historical payment behavior.
Criminal Background Check
A nationwide criminal records search covering felonies, misdemeanors, and sex offender registries.
Eviction History
A search of court records for prior eviction filings and judgments across all previous addresses.
Rental History Verification
Verification of prior tenancies to confirm residency dates, payment history, and standing at move-out.
Screening Statuses
Track every application at a glance using PropManager’s status labels:| Status | Meaning |
|---|---|
| Pending | Invitation sent; applicant has not yet completed the form. |
| In Review | Applicant submitted the form; checks are running. |
| Approved | Screening complete; applicant meets your criteria. |
| Declined | Screening complete; applicant did not meet your criteria. |
Tenant screening is governed by the Fair Credit Reporting Act (FCRA). PropManager collects digital consent from each applicant before running any checks, and that consent record is stored on the application for your compliance files. You are responsible for following adverse action notice requirements if you decline an applicant based on screening results. Consult a legal advisor if you have questions about your obligations.