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The accounting integration eliminates the need to manually export reports and re-enter transaction data in your accounting software. Every time a tenant pays rent, pays a late fee, or you log a maintenance expense in PropManager, that transaction is automatically pushed to your connected accounting platform — categorized, mapped to the right account, and ready for reconciliation. PropManager supports leading accounting platforms including QuickBooks Online and Xero, keeping your books accurate in real time and saving hours of month-end cleanup.

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Supported Platforms

QuickBooks Online

Map properties to income and expense accounts in your QuickBooks chart of accounts, then let PropManager handle the rest automatically.

Xero

Use Xero tracking categories to organize transactions by property, making it easy to run per-property profit and loss reports.

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Connect QuickBooks Online

1

Open Accounting Settings

In your PropManager dashboard, go to Settings > Integrations > Accounting.
2

Click Connect QuickBooks

Find the QuickBooks Online card and click Connect QuickBooks. You’ll be redirected to Intuit’s authorization page.
3

Sign In to QuickBooks Online

Enter your Intuit account credentials. Make sure you sign in to the QuickBooks Online company file you want to sync with PropManager.
4

Authorize PropManager

Review the requested permissions, then click Connect to grant PropManager access to create and manage transactions in your QuickBooks account.
5

Map Properties to QuickBooks Accounts

After authorization, PropManager will prompt you to map each of your properties to the relevant QuickBooks accounts — select an Income Account (e.g., Rental Income) and an Expense Account (e.g., Repairs & Maintenance) for each property. You can update these mappings at any time.
6

Enable Auto-Sync

Toggle Auto-Sync to on. PropManager will immediately begin syncing new transactions to QuickBooks. Click Sync Now to push any existing historical transactions from the last 90 days.

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Connect Xero

1

Open Accounting Settings

In your PropManager dashboard, go to Settings > Integrations > Accounting.
2

Click Connect Xero

Find the Xero card and click Connect Xero. You’ll be redirected to Xero’s authorization page.
3

Sign In to Xero and Authorize

Log in to your Xero account, select the Xero organization you want to connect, and click Allow access to authorize PropManager.
4

Map Properties to Xero Tracking Categories

Once connected, map each property to a Xero tracking category. Tracking categories let you filter transactions by property in Xero’s reporting tools, making per-property profit and loss analysis straightforward.
5

Enable Auto-Sync

Toggle Auto-Sync to on to begin syncing transactions automatically. Use Sync Now to import recent historical data.

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What Syncs Automatically

Once auto-sync is enabled, the following transaction types flow from PropManager into your accounting software without any manual action:
Each successful rent payment is recorded as an income transaction, mapped to the income account (QuickBooks) or tracking category (Xero) you configured for that property. Partial payments are recorded with a note indicating the outstanding balance.
Late fees collected from tenants are synced as separate income transactions so you can track fee revenue independently from base rent in your reports.
When you log a maintenance job and record its cost in PropManager, that expense is pushed to your accounting software as an expense transaction under the property’s designated expense account. Costs you track externally and don’t log in PropManager will not sync.
Security deposits are synced as liability transactions — not income — in accordance with standard accounting practice. They appear in a dedicated liability account so they’re correctly excluded from your taxable rental income.

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Sync Frequency

Transaction TypeSync Timing
Rent paymentsReal-time (within seconds of payment confirmation)
Late feesReal-time
Maintenance expensesReal-time (when cost is logged in PropManager)
Security depositsReal-time
Financial reports & summariesDaily (overnight)
To see every transaction PropManager has pushed to your accounting software — including any that failed — go to Settings > Integrations > Accounting > Sync History. Each entry shows the transaction type, amount, destination account, sync status, and a timestamp. If a sync fails, you’ll find a retry button and an error description there.
Do not edit synced transactions directly in QuickBooks or Xero. PropManager treats itself as the source of truth — if a future sync runs and finds a discrepancy, it will overwrite your manual changes. Always make corrections inside PropManager, then let the change sync automatically to your accounting software.
For a full walkthrough of PropManager’s reporting tools, see the Financial Reporting guide.